The AI receptionist answers your WhatsApp and books the appointment, reminders are confirmed with one tap, a cancelled slot is re-offered by itself, and you get told when a patient falls behind their plan. You are at the table, not on your phone.
WHATSAPP · 22:47
Hi, any space this week for a first visit? My back is killing me
Hi Laura. The first visit is €50 and includes the assessment and the first session. I have Thursday at 10:00 or Friday at 17:30. Does either suit you?
Thursday at 10
Done: your first visit is on Thursday at 10:00 with Marta. You will get the confirmation here.
The AI receptionist replies on WhatsApp to your patients and to people writing for the first time, using what you tell it about the clinic: prices, hours, what you treat. It offers real free times from your calendar and, once the patient picks one, books or moves the visit itself. You decide when it answers on its own — outside clinic hours, or during them too — and when it only leaves a draft for you to approve. Anything that is not its to answer goes to a person with a note in the conversation, and it never cancels a visit.
AUTOMATIC REMINDER
Hi Ana 👋 Just a reminder of your appointment tomorrow at 10:00 with Marta.
Confirmed ✅
INCOMING MESSAGE → QUIROFLOW INBOX
Can I bring my son to the same appointment?
Automatic reminders with buttons to confirm or reschedule an appointment in one tap, recalls for inactive patients, and the messages your patients send you land directly in your QuiroFlow inbox — no switching apps, no relying on them opening an email.
When an appointment is cancelled, QuiroFlow automatically offers that slot to the first patient on the waitlist, with a link to book it instantly. And if a patient on an active treatment plan falls behind their own cadence, you're alerted before they stop coming in. Plans are set as N visits every M weeks, booked in full in one go, and show week by week whether the patient is on track.
ONLINE BOOKING · yourclinic.quiroflow.com
Ana Torres
Available Monday to Friday
Marco Ruiz
Available Tuesday and Thursday
Every clinic gets its own public booking page, with your branding and real availability. Patients book without calling, and the appointment lands straight in your calendar.
Not "saving time" in the abstract. Four specific holes that close themselves.
Someone who writes after hours gets an answer, real slots from your calendar and a booked appointment. They do not wait until morning — and by morning they have not gone elsewhere.
One session that never gets refilled, at 45 € a session, is about 180 € a month. The slot is offered straight to the first person on the waiting list, with a link to take it there and then.
If someone on an active treatment plan falls behind their own cadence, you hear about it before they disappear. Not two months later, when they are gone.
Reminders carry a button to confirm or move the appointment. Whatever the patient answers lands in the calendar without anyone typing it in.
We are asking you to keep your patients' clinical records with us. The least we can do is tell you where they live, who answers for them, and how you take them with you if you ever decide to go.
Your clinic's and your patients' data is hosted on servers inside the EU, with no international transfers for ordinary processing.
A daily backup with retention, and point-in-time restore if something is deleted by mistake from your own account.
Patients, appointments, clinical notes, forms and billing export in open formats (CSV and PDF) from your account — no emailing to ask, no charge. There is no locked exit.
Your clinic remains the controller of its patients' data. QuiroFlow acts as data processor and signs the corresponding agreement, in line with the GDPR and the Spanish LOPDGDD.
Each person can protect their access with a code from an authenticator app, and your clinic can require it for the whole team. A stolen password on its own opens no patient record.
Who opened or changed each record, and who signed in and when, is logged and you can check it from Settings. And if you send a report over WhatsApp, it goes as a PDF that only opens with the patient's ID number.
Need the technical detail or the processor agreement before you decide? Write to us and we will send it without putting you through a demo.
No. It books and moves appointments, but it never cancels. Anything outside its remit goes to a person, with a note in the conversation so they can pick it up.
You decide. It can answer on its own all the time, only outside opening hours, or just leave a draft for you to approve before it goes out.
Whatever you tell it: prices, hours, what you treat and what you do not. The slots it offers are the real ones in your calendar, not invented.
WhatsApp reminders, the waiting list and treatment-plan alerts are in every plan. The AI receptionist is part of the Growth add-on, 39 €/month plus VAT, and is included in the Clinic plan.
We will email you pricing and a summary of what QuiroFlow does, so you can look at it in your own time. No calls, no strings attached.
30 days, no card, migration included. If it does not fit, you have lost nothing.